Since the legal industry is constantly juggling changes, challenges, and remarkably high stakes, it's bold to say that anyone thing is absolutely necessary for your success. However, the truth is that law firms like yours definitely need one thing: document capture. Sound too simple to be true? Read on to find out why law firms and document capture are a perfect match!
Document Capture in the Legal Industry
Your law firm works hard. Day after day, you handle sensitive information, stacks of client records, and all kinds of legal information--not to mention the delicate task of wrangling with legalese. You deserve a solution that works as hard as you do--and that's why document capture is perfect for the legal industry.
Here are just a few benefits of document capture:
It's secure.
Paper files are difficult to store and even trickier to secure. Digitize them with document capture, however, and you can use tools like access control and firewall protection to keep them safe--meaning you can mark "compliance" and "security" off the list of things your law firm has to worry about.
It's efficient.
Document capture is easy to implement, simple to personalize, and a breeze to use. It even helps your law firm automate tasks, saving time and money while creating a standard of precision and consistency.
It's collaborative.
In the legal industry, no one person really works alone. That's why document capture is designed to empower and improve collaboration, helping create a shared digital workspace for everyone in your law firm.
Your Document Capture Questions, Answered
Although document capture's claim to fame is that it's simple and easy to use, that doesn't mean you have to take it at face value. Let's take a look at some of the questions you might have:
Are there options to fit different needs?
Yes!
There are two types of document capture: basic and advanced. Basic is perfect for smaller operations because it simply takes a document and makes it into an image on your computer. Advanced, meanwhile, "learns" your documents as it's scanning them so that you can search, edit, and better protect your new digital files.
Is there a lot of intricate tech involved?
Yes--but you don't have to manage it.
Document capture is smart. It uses intricate tech like OCR (optical character recognition) and ICR (intelligent character recognition) to read typed and handwritten text, symbols, barcodes, and more--but it does this behind the scenes, meaning you just have to press a few buttons.
Is it reliable?
Yes!
When reading data, document capture technology compares it to existing databases. If a document is blurry or something doesn't match the database, the system alerts you--meaning that you'll never end up with unreadable, unusable, or corrupted files.
Conclusion
At the end of the day, law firms need document capture because law firms need documents--so it only makes sense that a fast, efficient digitization solution would fit perfectly into the legal industry.
Want to learn more about document capture? Looking for solutions tailor-made for your law firm? Contact us today!
